Thank you for considering Casa Larga Vineyards for your upcoming event. We offer the following guidelines for your information, as well as to ensure your total satisfaction.
AUDIO VISUAL EQUIPMENT
We are happy to accommodate all of your audio visual needs. Equipment is available on a rental basis. Please consult your events coordinator for details.
BEVERAGE SERVICE
We offer a selection of beverages to compliment your event. Please note that alcoholic beverage sales and service are regulated by the State of New York . Casa Larga, as a licensee, is responsible for administration of these regulations. Therefore, it is a policy that no alcoholic beverages are brought into the facility from outside sources. Bartender Fee for all bars, excluding package bars, will be a $25.00 charge for each bartender per hour. (Minimum three hours.)
CANCELLATION
If the client finds it necessary to cancel a function, any expenses incurred by Casa Larga or the food service company, in preparation for the event, become the responsibility of the client.
DEPOSITS
We require an initial $1,500.00 deposit to secure your reception date as definite. An additional $1,500.00 deposit is required six months prior to the date of your reception. The deposits will be applied towards your final bill at full value. In the occurrence of your event canceling, your deposit shall become the property of Casa Larga Vineyards.
FOOD SERVICE
Casa Larga's food service is provided by the Culinary Alliance, who has given consistent high quality to our guests. All food and beverages served at our facility are in accordance with New York State and Monroe County Health laws. Linen, china, glassware and silverware are included.
GUARANTEES
A guaranteed count of guests attending your event is required five business days prior to the event date. This will be considered your minimum guarantee, which is not subject to reduction. If no guaranteed number is provided, you will be charged for the expected number of persons denoted on your contract. We will be prepared to serve 5 percent over the guaranteed count and will charge for the persons in attendance greater than the guaranteed number.
PAYMENT POLICY
Final Payment, for the estimated balance of charges for your event, will be due at the time of your final appointment, with our event specialist, prior to your event. Final payment is due by cash or check.
PRICING
Quotations cannot be guaranteed until the year of the function. Menu prices are subject to change, not to exceed 10% per year. Final menu selections should be submitted thirty days prior to the function to ensure price and availability of desired menu items. All food and beverage items are subject to a 20 percent service charge ($200.00 minimum) and applicable New York State sales tax. Tax-exempt organizations are responsible for providing us with applicable documentation prior to the event, or applicable taxes will be applied to the final bill.
ROOM RENTALS
The rental charged for private rooms is based on many factors pertaining to your event. Changes in counts, times, food and beverage arrangements and dates may change the rental charge. Our facility can accommodate 250 people for a sit-down dinner reception. In addition to a reception we can also accommodate a ceremony. The additional charge for a ceremony ranges from $750.00 to $1,000.00 depending primarily upon the number of guests to be seated.
SECURITY
Casa Larga will not assume the responsibility for the damage or loss of any merchandise or articles left in our facility prior to, during or following your event. Special arrangements for security of items may be arranged in advance with your events coordinator.
SHIPPING AND RECEIVING
When sending packages for your events, please include the following information on all packages:
Name of Group
Group Contact
Date of Function
Please address all packages with the following:
Attn: Name of Events Sales Coordinator
Casa Larga Vineyards
2287 Turk Hill Road
P.O. Box 400
Fairport, NY 14450
Delivery dates, as well as, arrangements for packages to be shipped out of Casa Larga may be made through your events sales coordinator.
Please note that our mailing address for correspondence or payment is:
Casa Larga Vineyards and Winery
2287 Turk Hill Road
P.O. Box 400
Fairport , NY 14450