Mobile Wine Bar
Wine on Wheels
A mobile, open-bar experience for your next event — you supply the location, Casa Larga handles the rest.
Inquire About AvailabilityThe Experience
We Come to You
Casa Larga Wine on Wheels is our mobile wine bar — a full-service experience that brings award-winning wines and frozen wine slushies directly to your event. Whether it’s a backyard celebration, corporate gathering, or wedding reception, our team handles everything from setup to service to cleanup.
All you need to do is enjoy the moment with your guests. We arrive with everything needed to create an unforgettable wine experience at any location.
What You Get
Built for a Great Event
Convenience
We Handle It All
Casa Larga Wine on Wheels brings the bar to you — so you don't have to worry about setting up, stocking, or cleaning up. Service includes three hours of bar service with friendly, professional bar staff, fully licensed and equipped with everything from cups to wine glasses.
Cost
Transparent Packages
Our packages start at $1,000 — a $200 non-refundable deposit, $300 bar service fee for three hours, and a $500 product minimum (wine, wine slushies, beer, and non-alcoholic options).
Expertise
A Tailored Menu
Our bar staff know wine. Work with us to build a custom menu of Casa Larga wines, Wine Slushies, and partner brews that fits the theme and preferences of your guests.
Pricing Model
The Standard Package
Starting At
Our recommended pricing model for private events — a hassle-free way to cover all your beverage needs. Additional add-ons available.
- Non-refundable deposit$200
- Bar service (3 hours)$300
- Product minimum$500
What’s Included
- Three hours of bar service — setup, service, break-down, and staffing
- Professional bartender for 0–75 guests
- Education, licensing, and compliance
- Disposable cups and ice
- $500 minimum worth of product (wine, beer, soda, N/A, slushies)
For Schools & Nonprofits
The WOW! Fund Raiser
Let Casa Larga create an event for your school or non-profit organization. Minimal cost, and your group receives a percentage of the sales.
Starting At
- Paperwork & licensing$50
- Attendance / bartenders$200
- Product minimum$500
What’s Included
- Two-hour minimum bar service
- Customized menu of wine, beer, soda, N/A options, and Wine Slushies
- Your organization receives a percentage of the sales
- We work with you to determine product quantities and menu fit
Tasting Ambassador Service
Paid Tasting Options
Bring a fun, interactive, and informative wine tasting experience directly to your event. Our expert Wine Tasting Ambassadors guide your guests through thoughtfully selected wines, offer pairing suggestions based on your menu, and explain why each pairing works. We can customize the menu to create perfect pairings for your group.
Tier One
Basic Option
- Wine Tasting Ambassador for 1 hour up to 90 minutes
- Each additional hour: $100
- Sampling of 3 wines
- Wine tech sheets for each guest
- Plastic tasting cups (real glassware available)
- Mileage included within a 20-mile radius ($1.00 per mile beyond)
- Wine pairing suggestions for your menu
Food options (charcuterie board, cheese, chocolate) at additional charge based on attendee count.
Tier Two · Elevated
Elite Option
- Wine Tasting Ambassador for 3 hours
- Each additional hour: $100
- Tasting of 5 wines
- Wine education and seminar component
- Wine tech sheets for each guest
- Plastic tasting cups (real glassware available)
- Mileage, travel, and load in/out included
- Wine pairing suggestions for your menu
Food options (charcuterie board, cheese, chocolate) at additional charge based on attendee count.
Optional Add-Ons
Real Glassware
$50
Per event
Logo Glassware
$2.75
Per guest
Ice Wine Tasting
$30
Per guest
Chocolate Box
$9.50
Per guest
Beverage Menu
Build Your Menu
Per-bottle pricing for our wines and flat pricing on everything else. Work with us to design a menu your guests will love.
White Wines
- Barrel Fermented Vidal Blanc$25.75
- CLV Chardonnay$15.44
- Dry Riesling$17.50
- Vineyard Hill™ Chardonnay$14.41
- Pallido™$14.41
- Medium Dry Riesling$17.50
- Gewurztraminer$19.56
- Chard-Riesling$17.50
- Lilac Hill™$14.41
- Vineyard Hill Riesling™$17.50
- Dolci Bianco$13.38
Red, Ros\u00e9 \u0026 Blush
- Tramonto™$14.41
- Meritage$41.20
- Syrah$29.99
- Cab-Merlot$20.59
- Cab-Franc$24.99
- Dry Rosé of Cabernet Franc$24.99
- Petite Noir™$14.41
- Dolci Rosso$13.38
Sparkling
- Celebriamo$22.58
Slushies, Beer & Non-Alcoholic
- Wine Slushie pouchesBerry-Pom · Peach Bellini · Lime$8
- Partner Brews (beer)Ask about our current rotationVaries
- Soda$1
- Water$1
- Saratoga water$2
- Capri Sun pouches$1.85
Add-Ons
Scale for Larger Events
Additional Bartender
Per bartender, for the 3-hour serve time
$125
Extra Hour of Service
Per bartender, per hour
$35
Setup Requirements
Trailer Specs
Overall Footprint
40′ W × 30′ D × 20′ H
Includes the trailer, pull-out awning bar area, and the pickup truck. The truck can be detached for service if your space needs it.
Bar Set-Up Area
20′ × 15′
A flat, stable surface is needed. We’ll need adequate room to maneuver in and out. Some locations may be inaccessible due to steep roads, narrow driveways, or low-hanging trees.
Power
240V · 30A · 4-Prong
A circular 4-prong, 240-watt, 30-amp breaker is needed to power the trailer. If an outlet isn’t available we run off our onboard generator.
Please send a photo of the set-up area or a Google Maps link before the event so we can confirm fit.
Let’s Get Rollin’
Booking & FAQs
How do I book Wine on Wheels?
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To book the Wine on Wheels trailer we need a signed catering agreement with an estimated number of guests, plus a non-refundable $200 deposit. Your date is reserved once we've received both.
Where can you go?
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You supply the location — we bring the cheer. You're responsible for the venue and any necessary paperwork or permits. We need room to maneuver in and out; some locations may be inaccessible due to steep roads, narrow driveways, or low-hanging trees. A flat, stable setup surface and dedicated parking are required.
How long is bar service?
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Our standard is three hours. Staff arrive at least 30 minutes before service to set up, and we do our best to accommodate late arrivals. Time frames are agreed to in advance — we won't negotiate pricing at the event.
What should my bar staff wear?
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Depends on the event. For casual events — black Casa Larga tee-shirts. For more formal events — black slacks, white shirt, and a bow-tie. Let us know the vibe when you book.
How many bartenders come with the package?
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For 0–75 guests, one bartender is included. For 75–150 guests, an additional bartender is required at $125 for the three-hour event. Each extra hour of service is $35 per bartender per hour. All guests are asked to show valid ID — NYS legal drinking age of 21 applies to private events as well.
How does guest count work?
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When you book, you provide an “Estimated Number.” You can adjust that up to 7 days before the event, at which point we'll use your “Final Number.” At the event we track the “Actual Number” of guests served, and your balance is based on the Final Number or Actual Number, whichever is greater.
How is payment handled?
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A $200 non-refundable deposit secures your date along with a signed catering agreement. The balance — based on Actual or Final guest count (whichever is greater) — is due after the event. We accept major credit cards and cash.
Inquiry
Book Wine on Wheels
Tell us about your event and we'll reply with availability and a quote.